Vehicle Online Auction

BIDDERS FORM AGREEMENT- AUTO AUCTION

Online Auction – May 4 – 23, 2026

1. You must be a registered bidder to participate in this auction. The registered bidder hereby agrees to comply with all terms

specified in this notice.

2.     The participating bidders shall be required to render a refundable bid deposit in the amount of Twenty Thousand Pesos

Only  Php20, 000.00 for 1-3 units. For more than 3 units but not exceeding 7 units, a Bid Deposit of One

Hundred Thousand Pesos (Php100, 000.00) is required. AUCTIONEER at its sole discretion may require

additional bid deposits for more than 7 units.

The Bid Deposit shall automatically be put on hold as security bond in the event the bidder wins at the auction. The Bid Deposit shall

answer for any damage or injury caused by the participating bidder to the person or property of the Seller, AUCTIONEER or other

bidder or their agents, employees or representative during the course of his participation at the auction or pull out of the vehicle he

won at the auction or for failure to comply with the bidding rules. For non-winning bidders, the Bid Deposit shall be refunded

upon submission of original copy of Acknowledgment Receipt on the same day of the auction if paid via cash or within

5 banking days if paid via bank deposit or if check, refund will be in the form of CHECK (provide photocopy of ID and

bank details) and upon determination by the Auctioneer that the bidder does not have any outstanding due to

Auctioneer. The Bid Deposit shall not operate to limit the liability of the bidder nor relieve the bidder from any of his

duty for its breach of the bidding rules and conditions.

3. Use of Internet, website, or other means of electronic commerce – The AUCTIONEER may offer certain lots to Internet bidders

using its Internet bidding platform at HMRbid.com or any other internet-related bidding platform the AUCTIONEER may employ (the

“Service”); however, AUCTIONEER shall not be liable for any losses or damages arising out of or resulting from:

a.     The failure of any information or data to be transmitted or received in a timely manner, or

b.     The interruption of any data transmission; or

c.     The use of or inability to use the HMRbid.com service

4.   The AUCTIONEER cannot and does not guarantee that bids placed via online bidding services will be transmitted to or received by the AUCTIONEER in a timely manner, further, the AUCTIONEER has the sole discretion to accept or refuse any bid.

5.   If the bid price is below the Reserve Selling Price (RSP), the vehicle will remain unsold. However, the AUCTIONEER will get the highest bid for recording. After the auction, any unsold lot/vehicle will be made available for sale by negotiation and this shall be subject for Seller’s approval. AUCTIONEER will notify the highest bidder within three (3) working days if said lot/vehicle will be awarded to him.

6.   The AUCTIONEER’S decision is final. He has the right to refuse any bid or withdraw any lot(s) from the sale without stating a reason thereof.

7.   The particulars, descriptions, measurements and quantities in the catalogue are for the purpose of identification of the vehicle and are NOT WARRANTIES in any way as to the correctness thereof. The AUCTIONEER does not guarantee the information on the sticker of the lot/vehicle specifications and will not arbitrate based only on information.

8.   All lot/vehicle is sold on an “AS IS, WHERE IS” basis, with no warranties expressed or implied. Bidders must inspect the vehicle prior to bidding (Mandatory).  It is the sole responsibility of the Bidder to ascertain, confirm or verify any and all vehicle information including but not limited to car plate status, non-contact violations or apprehensions associated prior to the auction of the vehicle.  

9.   AUCTIONEER accepts no responsibility for any lot/vehicle sold upon the fall of the hammer. The winning bidder is not allowed to withdraw or cancel any bid/s after being declared as the winning bidder.

10. BUYER’S PREMIUM- There is a 5% Buyer’s Premium in addition to the bid price applicable to all units in this sale.

11. The winning bidder shall pay a notarization fee for each vehicle; depending on the Bid Amount per Deed of Absolute Sale.

12. The winning bidder shall cause the transfer of registration of the vehicle from the Seller (or previous owner, if any) to its name. The Winning Bidder shall solely defray the expenses of such registration including but not limited to VAT/Ad Valorem, applicable import duties and taxes, cancellation of chattel mortgage, etc. The Seller shall have no obligation to the winning bidder with  respect  thereto  except  to cooperate with the winning bidder by providing the winning bidder such documents required for such registration.

13. AUCTIONEER shall record the bid of the 2^nd highest bidder and automatically retain the bid deposit. In the event the winning bidder renege on or revoke his bid, his bid deposit shall be forfeited and the 2^nd highest bidder will automatically be declared the highest bidder, subject to the approval of the Seller.

14. Acceptable form of payment: BANK DEPOSIT only to the AUCTIONEER’s account: 

a. HMR’ s Bank Account : BDO

     Account Number: 485-0178661

     Account Name: HMR Auction Services, Inc.

     Branch : Pioneer Highlands Madison Branch

b. Provide a scanned bank validation copy to HMR thru [email protected]

c. Acknowledgement receipt will be issued and will be sent to your email account

d. If you don’t receive an email, please call Clarice Ilustrisimo at 0905-704-2521.

15. All won lot/s should be checked out on the cart page and must be paid strictly within three (3) banking days with the absolute deadline of payment on May 25-27, 2026; otherwise, bids will be cancelled, the bid deposit will be forfeited and the bidder will be banned from future biddings. There shall be no partial payment for won lot/s

16. At the time of payment and prior to pull out, winning bidder must submit to the AUCTIONEER all requested forms, documents and ID’s as directed including but not limited to:. Refer to Annexes attached to this agreement. It shall be the responsibility of the winning bidder to ensure that all said requirements are authentic, complete and accurate. Failure to do so will delay the release of Official Receipt, Certificate of Registration, Deed of Absolute Sale, Secretary Certificate and other transfer documents.

17. Upon full payment and submission of the required documents, the winning bidder may pull-out his vehicle and the Seller through the AUCTIONEER shall release the following:  

A. Photocopy of Official Receipts and Certificates of Registration covering the Subject Vehicles.

B. Certificate of Award

C. Within 30-60 working days – original copy of Official Receipt and Certificate of Registration (Unless consignor declares none and made known to the bidder prior the auction)

D. Within 30-60 working days – Deed of Absolute Sale and other transfer documents necessary to effect transfer of registration to  winning bidder’s name.

18. No pull-out of vehicle will be allowed without the presentation of a receipt showing full payment to an authorized HMR Auction

staff.

19. The winning bidder represents and warrants to the Seller that:

a. The winning bidder has the power to enter into and perform this Bidders Form Agreement, and has taken all necessary actions

to authorize its execution and delivery and the performance of its terms and conditions;

b. This Bidders Form Agreement constitutes a legal, valid, and binding obligation of the winning bidder, enforceable according

to its terms;

c. The  execution,  delivery,  and  performance  by  the  winning  bidder  of  this  Bidders  Form  Agreement  will  not

violate in any respect any provision, or result in the breach, of any Contract to which the winning bidder is a party, or any

law, rule, regulation, order, writ, judgment, injunction, decree, determination, or award of any authority, agency, or court,

presently in effect and binding on the winning bidder, or any other restriction of any kind or character to which the winning

bidder is subject.

20. The winning bidder agrees and undertakes that it shall cause the transfer of registration of the vehicle to its name

within sixty (60) working days from execution of the Deeds of Absolute Sale.  The winning bidder assumes and

acknowledges sole responsibility for the use of the vehicle from  the  time  the  winning  bidder  takes  possession

of  the  same.  The winning bidder shall indemnify and render free and harmless the Seller, its successors and assigns

and/or AUCTIONEER against any and all damages, losses, claims, charges, actions or complaints for injury or death, and/or damage

to or loss of property, of whatsoever nature arising out of or in connection with (i) the use of the vehicles from the time it is

delivered to the winning bidder; (ii) the non-registration of the vehicle or (iii) any other causes related to the vehicle from the time

the winning bidder takes delivery of the same.

21. The issuance of the Official Receipt (OR) and Certificate of Registration (CR) to the winning bidder shall be a pre-requisite for

the use of the vehicle.

22. Refund of Deposit is only upon submission of proof of transfer of ownership (Certificate of Registration) to its name and submission

of original copy of Acknowledgment Receipt issued by the Cashier.

23. PULL-OUT GUIDELINES: 

a.    Complete requirements must be submitted and approved prior to pull out.   

b.    The winning bidder must personally pull-out the vehicle. If not possible, a notarized SPA is required before the vehicle is released to his representative. Please provide the following information: Driver’s complete name, Driver’s contact details, model & plate number and type of the vehicles/trucks to be used during pull-out. The winning bidder must provide these details to AUCTIONEER AT LEAST 1 day prior to the pull out (during office hours only). No Details, No Gate Pass, No Pullout.  

c.     Storage fee is Php100.00 per day for vehicle that remain in the warehouse.

d.    Bidders are required to bring their own labor and or equipment such as crane or boom truck. Details must be submitted upon payment.

e.    Deadline to pull-out the vehicle is May 26-30, 2026. STRICTLY NO EXTENSION, otherwise all payments and unit/s will be forfeited.

f.     Necessary Personal Protective Equipment (PPE) / Safety Gadgets shall be provided by the winning bidders & shall be checked & approved by the HMR Safety & Security Officer.

g.    Any damage done to other equipment, properties, or structure in the vicinity caused by the removal of the vehicle shall be charged to the bidder. Cost of damage shall be computed by AUCTIONEER.

h.    Proper housekeeping must be observed at all times. All the unwanted materials at the work site must be hauled out by the bidder right after work. In the event winning bidder does not practice proper housekeeping, the cost of the clean-up will be deducted from the security bond

i.      Winning bidder agrees to defend, indemnify, and hold the Seller and Auctioneer harmless from all and against any and  all claims,  personal injuries, liabilities, demands, suits, damages fines, penalties, and any associated costs and expenses, including but not limited to consequential damages and attorney’s fees which may asserted against or incurred by the Seller as a result of winning bidders dismantling, handling, labelling , transportation, storage, use sale or disposal of the awarded lot.

24. BIDDER’S CLEARANCE FORM - After completion of pull-out, Bid Deposits will only be refunded upon presentation of clearance form issued by the Auctioneer.

25. Winning bidder must refrain from doing any repairs or improvements on the vehicles pending receipt of all pertinent documents necessary to effect transfer of registration to his name. Accordingly, any repairs or improvements done prior to receipt of such documents shall be for the sole account of the bidder.

26. The Auctioneer may disqualify any bidder for the following reasons:

a.    Bidder disturbs the auction proceedings or creates a commotion during the auction.

b.    Bidder was found to have misrepresented himself.

c.     Bidder was caught conniving with another bidder.

d.    Bidders with outstanding balance.

27. USE AND DISCLOSURE OF PERSONAL/CORPORATE INFORMATION

You unconditionally consent to making your personal/corporate information collected in the performance of the services herein, available to the Auctioneer, its employees, affiliates or third parties. Auctioneer shall use and keep the personal/corporate information in strict confidence and in accordance with the Data Privacy Act of 2012. This consent shall be remain effective unless withdrawn in writing.

IMPORTANT NOTICE:

By Signing below you are acknowledging that you have read & understand the “Bidders Form Agreement” and agree to comply with all the specified Terms and Conditions.

BIDDER’S

NAME:                                                     SIGNATURE:                                                                                                   DATE: